Background

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ADMINISTRATION

To apply, interested persons should upload the combined* Technical Proposal/Methodology (if applicable), CV and Offeror’s Letter to “UNDP Jobs” by navigating to the link below and clicking “APPLY NOW”, no later than the date indicated on the “UNDP Jobs” website. Application submitted via email will not be accepted: -

UNDP Job Site ONLY

* PLEASE NOTE: The system allows the upload of one (1) document ONLY – as you are required to submit a Technical Proposal/Methodology, this document along with your CV and Offeror’s Letter MUST be combined and uploaded as one

NOTE: The Financial Proposal should not be uploaded to “UNDP Jobs”.

If requested by the Procurement Unit, the Financial Proposal should be submitted to procurement.bb@undp.org within 24 hours of a request. Failure to submit the Financial Proposal will result in disqualification.

Any request for clarification must be sent in writing to procurement.bb@undp.org within three (3) days of the publication of this notice, ensuring that the reference number above is included in the subject line. The UNDP Barbados & the OECS Procurement Unit will post the responses** two (2) days later, including an explanation of the query without identifying the source of inquiry, to: -

http://procurement-notices.undp.org/view_notice.cfm?notice_id=44281 (cut and paste into browser address bar if the link does not work)

A detailed Procurement Notice, TOR, and all annexes can be found by clicking the above link.

DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS

Interested individual consultants must submit the following documents/information to demonstrate their qualifications:

1. Personal CV including past experience in similar projects and at least 3 references

2. Financial proposal (prepared, but not submitted unless requested to do so).

UNDP shall endeavour to provide such responses to clarifications in an expeditious manner, but any delay in such response shall not cause an obligation on the part of UNDP to extend the submission date of the Proposals, unless UNDP deems that such an extension is justified and necessary

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Dominica was severely affected by Hurricane Maria, a Category 5 event with 260 km/h maximum sustained wind speeds, hurricane Maria passed over Dominica causing mass destruction and affecting the entire population of 74,000. There are 31 confirmed deaths and over 30 persons were reported missing .Critical infrastructure in Dominica - including electrical lines, houses, public buildings and government offices, schools, hospitals, and private structures key to the economy and people’s livelihoods (ex: hotels and fish processing plants) were significantly damaged. Hundreds of people have been displaced and are in shelter and 90-95% of roofs have been damaged or destroyed. Of a total 26,085 houses (Government census data), an estimated 23,488 houses are moderately, highly or completely destroyed.

Four months after the impact of Hurricane Maria, the situation is normalising throughout the country. Government services have resumed, many private sector firms have reopened and diverse foodstuffs have reappeared on the markets, shops are reopening, most public schools have reopened, and 30 out of 43 damaged water systems have been provisionally repaired. Nevertheless, Dominica remains seriously impacted. Based on the comprehensive Building Damage Assessment conducted by the Ministry of Housing and UNDP, 44% of the buildings have been destroyed or suffered major damage, with a further 28.5% experiencing damage to over 25% of their roofs, and 27% with minimal roof damage. The majority of houses still have inadequate roofing, school attendance levels have not yet returned to normal, 80% of the population still does not have electricity, and a sizeable portion of the population is highly vulnerable due to the loss of their main source of livelihoods, primarily in the fields of agriculture and tourism.

Humanitarian actors are transitioning from relief to recovery-oriented activities and coordination mechanisms are reflecting this shift. A growing number of ministries and stakeholders have taken the lead in sector coordination mechanisms, which is conducive to more comprehensive and complementary action plans. The Ministry of Planning, Economic Development and Investment has taken over the lead for multi-sector coordination from the National Emergency Operations Centre.

Specifically, UNDP has been providing support to livelihoods through a collaboration with the government´s National Employment Programme to provide emergency employment for at least 800 persons largely in debris sorting and removal, thanks to the financial contributions of the CERF, DFID and ECHO. Other areas of livelihoods support are also under consideration including to micro and small enterprises and community cooperatives. UNDP has also procured roofing materials through a grant from the Government of China for US$3 million and provided technical and financial support to the Ministry of Housing, Lands and Water Resource Management for the realization of a comprehensive building damage assessment. Through a partnership with the NGO Engineers Without Borders, UNDP also supported the training of contractors on resilient construction and the revision of the building standards guidelines.  

As a consequence of the effective engagement during the early phases of disaster response and the needs for a sustained technical presence during the recovery phase, UNDP senior management decided to maintain institutional presence in Dominica by opening a Project Office and ensuring international staff presence under the Barbados and the OECS Sub-Regional Office (SRO).   

In this context, the UNDP Project Office is seeking to recruit two locally-based Project Officers, who will be responsible for providing technical support to the overall Hurricane Maria Recovery Programme, inclusive of monitoring and reporting on project activities, support the development of projects, advocacy and networking with community stakeholders. The Project Officers will report to the Project Manager and work in close coordination with other members of the team in Dominica as well as the Barbados and the OECS SRO.

Duties and Responsibilities

Objective: To provide technical and implementation support and project monitoring to UNDP’s recovery portfolio in Dominica, assuring that actions respond to the needs of the most vulnerable, are gender-responsive, adopt a human rights-based approach and demonstrate accountability to the affected persons.

• Support the identification, formulation, development and monitoring of UNDP recovery activities including field visits and reporting.
• Support the collection of data for the purposes of monitoring and evaluation against defined project indicators, and sharing of information on project outcomes and objectives.
• Identify and advance recommendations for effective and efficient completion of tasks and activities carried out.
• Contribute to the development of project proposals, as needed.
• Support the the formulation and implementation of a coherent quality control strategy of UNDP projects.
• Present regular clear updates of the challenges, risks and shortfalls in implementation as well as proposed solutions and mitigation measures.
• Support the development of training activities and public awareness building in tight coordination with relevant UNDP staff and other stakeholders.
• Support the coordination between the different teams working in the different programmatic areas, providing technical assistance as needed.
• Provide technical advisory services to ensure that delivery to clients and beneficiaries meets UNDP quality standards.
• Support logistics management as needed, particularly with respect to building materials.
• Support event planning for project related workshops and meetings.
• Collect best practices and lessons learned from the field.
• Ensure close coordination with the UNDP Project Manager and the respective task leaders (e.g. TAC, CFW) in Dominica as well as the Barbados and the OECS SRO for the development of the assigned tasks.
• Ensure the visibility of UNDP and its partners in the field.

  DELIVERABLES

   

   

  Deliverables	Description	Due Dates	Payment
  1	Weekly updates to Team Leader and/or Project Manager, especially critical risks First monitoring report on the implementation of  UNDP project initiatives with an analysis of reporting on project implementation and initial findings specific to assignment.	30 days	25 %
  2	Weekly updates to Team Leader and/or Project Manager, especially critical risks Second monitoring report on the implementation of UNDP project initiatives with an analysis of reporting on project implementation and findings specific to assignment.	60 days	25%

Competencies

III. Competencies:

• Good organizational skills, proven experience in coordinating with national stakeholders and expert teams, organizing multi-stakeholder consultation processes, gathering documentation of results.
• Good analytical and organizational skills of baseline documentation gathering, organization and communication to support experts.
• Good understating of national policy and institutional structures, and ability to advice on institutional capacities and relations.
• Able to support, motivate and liaise effectively with communities and community groups.
• Sound cross-cultural, gender-awareness, interpersonal and networking skills.
• Proven ability and experience in workshop facilitation.
• Good interpersonal capabilities.
• High flexibility and adaptation capacities.
• Fully proficient in the following software applications: Word, Excel, PowerPoint.

Excellent verbal and writing communication skills in English.

Required Skills and Experience

I. Academic Qualifications:

• At least a Bachelors degree in social sciences, engineering, disaster risk management or related field
• Project management certificaition would be an asset

II. Years of experience:

• At least 3 years of experience in project management, logistics, and/or social-related activities
• Previous experience working with UNDP and/or other UN Agencies would be an asset
• Previous experience in a post-disaster context would be desirable

DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS

Interested individual consultants must submit the following documents/information to demonstrate their qualifications:

1. Personal CV including past experience in similar projects and at least 3 references

2. Financial proposal (prepared, but not submitted unless requested to do so).

FINANCIAL PROPOSAL

Contracts based on daily fee

The all-inclusive financial proposal will specify the professional fee, travel expenses and other relevant costs quoted in separate line items, and payments are made to the Individual Consultant based on the number of days worked.

Travel;

All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel.  In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.

In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.

EVALUATION

Individual consultants will be evaluated based on their professional experiences as highlighted in the CV/P11 form 

1. Lowest price and technically compliant offer

When using this method, the award of a contract should be made to the individual consultant whose offer has been evaluated and determined as both:

a) responsive/compliant/acceptable, and

b) offering the lowest price/cost

“responsive/compliant/acceptable” can be defined as fully meeting the specifications.

Only candidates obtaining a minimum of 49 points would be considered for the Financial Evaluation